This Is An Ideal Resume For An Admin Job
Job websites are filled with administrative assistant and office manager postings, but those postings may be receiving dozens or even hundreds of resumes a day. Many admin applicants have similar qualifications, so to stand out you need to have a resume with both strong content and an organized layout. If you're planning to apply for an admin position, here is a sample resume to reference.
What makes this a great resume for an office manager or a similar administrative position? The following reasons refer to the administrative resume example above, but a lot of these guidelines can be applied to resumes for any position:
It uses a design that is readable and ATS optimized
A lot of companies hiring administrative positions will be using applicant tracking systems, or ATS. When you first submit your resume on a company website, it will be viewed by software, not an actual human being.
This sample resume is optimized for ATS. It has a clean, non-cluttered layout that uses prominent headers and traditional fonts. It does not use graphics, borders, tables, or any other design element that might be difficult for the ATS to interpret.
Another way to attract any ATS that's searching for a match is to put the job title of the posting at the top of your resume. For the purposes of this resume sample, the posting is for an '"Office Manager", so "Office Manager" has been listed right under the applicant's name.
This is a resume for an administrative job, not a creative one, so it's best to stay away from non-traditional designs. If you pass the ATS, a human hiring manager will be looking for an easy-to-read, concise resume that highlights accomplishments which pertain to the position.
It is specifically tailored for an administrative position
You probably already have a resume on file, but do you have it tailored for the specific job you're applying to? Every section of this sample resume, from previous work experience to education, has been tailored for an office manager position. Any experiences that are irrelevant to the position have been cut. This extra effort in making your resume relevant for the job can pay off with the hiring manager, while failing to do so may end your candidacy.
It uses keywords that match up the job description and the applicant's experience
Another way to show you have done your research is to make sure that the keywords in your resume match the keywords in the job posting's description.
For example, if one of the posting's requirements is "previous experience with MS Excel", make sure to mention the words "MS Excel" in your resume. This sample resume is an example of someone who has studied the descriptions and required skills of administrative job postings, and then used similar words within their resume.
The best keywords are ones selected from the job posting and then related to your experience. Don't make the mistake of using subjective language or buzzwords such as "great leadership skills" or "creative go-getter". It is meaningless keyword-stuffing and does not show examples of actual experience.
It does not waste resume space with unnecessary information
Hiring managers may only spend several seconds glancing at your resume, so don't let those seconds be lost on any useless resume filler. This sample resume has only the essentials, with every line working to show how the candidate is qualified for the job.
Don't waste time listing an objective on your resume. Since you're applying for the job, your objective is obvious. You should cite company-specific reasons why you're interested in the position in your cover letter, not your resume.
It also doesn't list references or waste a line saying "references upon request". An employer who wants references will ask for them, often after a strong interview. If you follow these guidelines for a strong resume, you have a higher chance of landing that coveted interview.