Now Hiring: Administrative Jobs

Ring binders on cabinet
Getty/Jorge Greuel

Where would we be without administrators? Total office anarchy would erupt in minutes, people scrambling for desk space, scrawling out paychecks on rolls of toilet paper, violently scuffling over the last binder clip because there's no one around to order another pack of them.

Basic human nature dictates that we need administrators--people who keep our workplaces humming along smoothly and riot-free--and no matter how bleak the job market gets or which industries are bottoming out, there will always be administrative jobs floating around, waiting to be filled.

We found all of the positions below using our shiny new Administrative Industry Hub, so once you've clicked through these, head over there for more up-to-the-minute info on industry news, salaries, and more!

Now Hiring: Administrative Jobs
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Now Hiring: Administrative Jobs

Average salary: $54,000

Description: As Project Coordinator you will be creating and maintaining program/project reports as well as supporting ad-hoc reporting requests of multiple organizations. This position has many responsibilities including: Supporting all levels of the organization by generating and analyzing program/project data using standard reporting tools. Being accountable for standardizing reporting formats and statistical analysis methodologies. Creating responses to competing priorities as well as strong verbal and written communication skills are keys to success in this position. Compiling Executive Reporting. Proficiently perform data-mining and data manipulation using Excel features such as Vlookup and Pivot Tables Have the ability to analyze data trends.

> Click here to apply

Average salary: $27,000

Description: The Receptionist/Telephone Operator greets customers when they come into the dealership’s showroom, answers their questions and directs them to the appropriate staff member. The receptionist also answers all incoming calls, takes messages and transfers callers to the appropriate department. As with all positions within dealerships, receptionists/telephone operators are expected to uphold the highest ethical standards. 

> Click here to apply

Average salary: $57,000

Description: The Suburban Collection's Centralized Accounting Department is looking for an Office Manager to join their team. This individual will work directly with the Controller in all facets of general accounting – including managing the accounting for certain business units, managing staff, reviewing account analysis/reconciliations, general ledger and sub-ledger activity, action day-to-day needs, assisting with operational reporting, and month-end and year-end financial reporting requirements.

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Average salary: $50,000

Description: Assist attorneys and paralegal with case management and administrative support; assist attorneys and paralegal with setting up/maintaining files, updating case docket indexes, printing/scanning/saving paper and electronic documents; uploading and coding documents in litigation software databases; responsible for calendaring of scheduling order dates under the case attorney’s guidance and review including entry of dates using Outlook Meeting system; responsible for formatting of Table of Authorities and Table of Contents for legal briefs; assisting attorneys with Bluebook cite checking, pulling cases from Westlaw and PACER, shepherding cases, and proofing documents; Searching website, libraries for journal articles, legislative history; assist attorneys with bar application process including requests for Certificates of Good Standing; maintain current list of attorney bar membership and bar numbers.

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Average salary: $49,000

Description: Process and balance cash/check deposits; check image capture; assist with checking-in incoming work and work distribution. Performs data entry. Inputs Alpha/Numeric data. Proofs work for accuracy and completeness. Corrects errors during visual inspection. Maintains accurate records for verification. Prioritizes work by sorting and interpreting processing items.

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Average salary: $58,000

Description: The Call Center Manager functions as the Client Manager for a specific Partner Account Team, and as the Field Manager for a team of employees.  The primary role is to provide leadership and development to a remote team of Sales and Training Specialists who drive sales results for the assigned client program in various call centers. The Call Center Manager will be the liaison between the field team and client, and is responsible for all client reporting and performance metrics.

> Click here to apply

Base pay: $9.50 - 11.00/hr

Description: OfficeTeam has an immediate need for a part-time File Clerk in the Metairie area. This Clerk will be handling the scanning and other clerical work. It is extremely important that this File Clerk is diligent, detail-oriented, and accurate.

> Click here to apply

Average salary: $29,000

Description: As Medical Biller, you will bill Medicare, Medicare Replacement Plans, HMOs, North Carolina Medicaid program, Hospice, and commercial insurance plans for skilled nursing care services rendered. This role also involves posting payments received to accounts and managing the accounts receivable aging, including collections. 

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Average salary: $36,000

Description: Philadelphia client is searching for an Administrative Assistant to provide support to the C-level management. Responsibilities: Under the supervision of the Executive Assistant to the Chair, provides day-to-day administrative support to the team including scheduling professional and personal appointments and commitments in a fast paced environment. Assists with preparation of necessary background information and/or supporting for scheduled appointments, meetings, speaking engagements, conferences, etc. Keeps executive team well informed of upcoming commitments and responsibilities, following up appropriately.

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Average salary: $62,000

Description: Manages the daily activities of the Accounts Receivable staff including cash receipts, receivables, collections or disenrollment for non-payment for all individual and employer group business. Responsible for monitoring and reporting on collection of current Michigan claims tax and new National Health Care Reform (NHCR) taxes and fees that start in2014. Responsible for monitoring delinquency of Medicare Advantage individuals and employer groups to avoid costly penalties. Responsible for implementing and monitoring National Health Care Reform changes for Accounts Receivable including the new 3 month delinquency period for Advanced Premium Tax Credit (APTC) subsidy individuals and Cost Share Reduction subsidy for individuals.

> Click here to apply

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