AOL Jobs Week Resume Contest Winner: Frank Ocasio
Location: Sunny Isles Beach, Fla.
Job: Executive Assistant
Time Unemployed: 0 months
What do you want your potential employer to know about you?
Dedicated, loyal, trustworthy, detail-oriented Executive Assistant with 10+ years' experience supporting senior-level management including CEOs, Presidents, Executive Vice Presidents & Vice Presidents.
Objective
Looking for an Executive Assistant position within a mid-sized to large firm with anywhere from 100 minimum employees and up, with a sales revenue volume of $10M- $25M and above, where I can best utilize my skills.
Education
University of New York - Hunter College.
Pre-Med Program
Professional Experience
Feb 2010-Present Legal Solutions Group, P.L.: Aventura, FL
Executive Assistant to Chief Executive Officer and Chief Marketing Officer
Type letters, memos, agendas, forms, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint
Answer and screen telephone calls; route necessary calls to appropriate personnel
Schedule meetings, conference calls and personal appointments using Microsoft Outlook; maintain heavy calendar
Manage mass mailings (both via email and snail mail), e-campaigns and social media for CEO and CFO using print mailing, e-Campaign, Constant Contact and MailChimp software
Work closely with CEO and Content Creative Director on articles/ white papers and blogs; heavy proofreading of copy prior to disseminating and/ or posting on website via WordPress
Meet and greet clients and prospects; set up conference room for sales presentations
Arrange catering orders for breakfast and/ or lunch meetings
Coordinate all travel arrangements; accompany CEO and/ or CFO on industry trade shows
Interface with Information Technology manager for troubleshooting of any on-site computer workstation issues
Create all electronic paperless files and organize on server for company-wide access
Heavy client contact with new and existing clients
Extensive Internet research to keep up with industry trends
Ship & receive via FedEx, UPS and other courier services
Feb 2005 - Feb 2010 Banyan Life Financial, Miami Beach, FL
Executive Assistant to Chief Executive Officer
Typed letters, memos, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint
Answered and screened telephone calls
Scheduled meetings, conference calls and personal appointments using Microsoft Outlook
Met and greeted clients, prospects, bankers and lenders
Oversaw a myriad of projects for CEO, from budgets and projections, to client cases
Managed an inventory of 46 life insurance cases, ranging from underwriting to closed status
Heavy contact with Broker General Agency for client items requested by life insurance carriers and lenders
Provided agent reports on cases using company's web-based InsureSocket system; followed up with
Producers for required information
Accompanied CEO and other Producers on closings to administer documents and serve as Notary Public
Paid all company's monthly invoices and process bi-monthly payroll
Supported CPA during month- and year-end bookkeeping
Interfaced with Information Technology manager during remote troubleshooting and personally resolved all on-site computer workstation issues
Created all electronic paperless files and organized on server for company-wide access
Managed website using WordPress
Ordered supplies for company; shipped & received via FedEx, UPS and other courier services
July 2001 - Feb 2005 MultiPlan, Inc., NY., NY
Executive Assistant to Executive Vice President
Type letters, memos, agendas, forms, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint
Answer and screen telephone calls; route necessary calls to appropriate personnel/li>
Schedule meetings, conference calls and personal appointments using Microsoft Outlook; maintain heavy calendar
Manage mass mailings (both via email and snail mail), e-campaigns and social media for CEO and CFO using print mailing, e-Campaign, Constant Contact and MailChimp software
Work closely with CEO and Content Creative Director on articles/ white papers and blogs; heavy proofreading of copy prior to disseminating and/ or posting on website via WordPress
Meet and greet clients and prospects; set up conference room for sales presentations
Arrange catering orders for breakfast and/ or lunch meetings
Coordinate all travel arrangements; accompany CEO and/ or CFO on industry trade shows
Interface with Information Technology manager for troubleshooting of any on-site computer workstation issues
Create all electronic paperless files and organize on server for company-wide access
Heavy client contact with new and existing clients
Extensive Internet research to keep up with industry trends
Ship & receive via FedEx, UPS and other courier services
Sept 200 - June 2001 Dynamic Staffing Inc
Administrative Assistant to President
Typed letters, memos, spreadsheets, and presentations using Microsoft Word, Excel and PowerPoint
Answered and screened telephone calls
Maintained daily calendar using Microsoft Outlook
Scheduled meetings and personal appointments
Met, greeted and tested candidates' computer skills using QWIZ Testing Software
Created and maintained the client database using Act! software
Ordered supplies for the Company; shipped and received via Federal Express, UPS and other courier services
Handled extensive Internet research
Skills
Type 70 wpm; extensive knowledge of Microsoft Office, Microsoft Operating Systems (from Windows '95 through Windows 7), Adobe Photoshop, Illustrator and ImageReady; WordPress; e-Campaign; Constant Contact; MailChimp; InsureSocket; Google Apps; Westlaw; QuickBooks; ExpensAbles; Act!; QWIZ; Lotus 1-2-3; Lotus Ami Pro; cc:Mail; AS-400 Mainframe; fluent in Spanish (read, write, speak, translate); working knowledge of French; Florida Notary Public.
If you have a job lead for Frank, you can contact him at about.me/FrankOcasio
