AOL Jobs Week Resume Contest Winner: Frank Ocasio

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Location: Sunny Isles Beach, Fla.

Job: Executive Assistant

Time Unemployed: 0 months

What do you want your potential employer to know about you?

Dedicated, loyal, trustworthy, detail-oriented Executive Assistant with 10+ years' experience supporting senior-level management including CEOs, Presidents, Executive Vice Presidents & Vice Presidents.








Objective

Looking for an Executive Assistant position within a mid-sized to large firm with anywhere from 100 minimum employees and up, with a sales revenue volume of $10M- $25M and above, where I can best utilize my skills.


Education

University of New York - Hunter College.

  • Pre-Med Program

Professional Experience

Feb 2010-Present Legal Solutions Group, P.L.: Aventura, FL

Executive Assistant to Chief Executive Officer and Chief Marketing Officer

  • Type letters, memos, agendas, forms, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint
  • Answer and screen telephone calls; route necessary calls to appropriate personnel
  • Schedule meetings, conference calls and personal appointments using Microsoft Outlook; maintain heavy calendar
  • Manage mass mailings (both via email and snail mail), e-campaigns and social media for CEO and CFO using print mailing, e-Campaign, Constant Contact and MailChimp software
  • Work closely with CEO and Content Creative Director on articles/ white papers and blogs; heavy proofreading of copy prior to disseminating and/ or posting on website via WordPress
  • Meet and greet clients and prospects; set up conference room for sales presentations
  • Arrange catering orders for breakfast and/ or lunch meetings
  • Coordinate all travel arrangements; accompany CEO and/ or CFO on industry trade shows
  • Interface with Information Technology manager for troubleshooting of any on-site computer workstation issues
  • Create all electronic paperless files and organize on server for company-wide access
  • Heavy client contact with new and existing clients
  • Extensive Internet research to keep up with industry trends
  • Ship & receive via FedEx, UPS and other courier services

Feb 2005 - Feb 2010 Banyan Life Financial, Miami Beach, FL

Executive Assistant to Chief Executive Officer

  • Typed letters, memos, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint
  • Answered and screened telephone calls
  • Scheduled meetings, conference calls and personal appointments using Microsoft Outlook
  • Met and greeted clients, prospects, bankers and lenders
  • Oversaw a myriad of projects for CEO, from budgets and projections, to client cases
  • Managed an inventory of 46 life insurance cases, ranging from underwriting to closed status
  • Heavy contact with Broker General Agency for client items requested by life insurance carriers and lenders
  • Provided agent reports on cases using company's web-based InsureSocket system; followed up with
  • Producers for required information
  • Accompanied CEO and other Producers on closings to administer documents and serve as Notary Public
  • Paid all company's monthly invoices and process bi-monthly payroll
  • Supported CPA during month- and year-end bookkeeping
  • Interfaced with Information Technology manager during remote troubleshooting and personally resolved all on-site computer workstation issues
  • Created all electronic paperless files and organized on server for company-wide access
  • Managed website using WordPress
  • Ordered supplies for company; shipped & received via FedEx, UPS and other courier services

July 2001 - Feb 2005 MultiPlan, Inc., NY., NY

Executive Assistant to Executive Vice President

  • Type letters, memos, agendas, forms, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint
  • Answer and screen telephone calls; route necessary calls to appropriate personnel/li>
  • Schedule meetings, conference calls and personal appointments using Microsoft Outlook; maintain heavy calendar
  • Manage mass mailings (both via email and snail mail), e-campaigns and social media for CEO and CFO using print mailing, e-Campaign, Constant Contact and MailChimp software
  • Work closely with CEO and Content Creative Director on articles/ white papers and blogs; heavy proofreading of copy prior to disseminating and/ or posting on website via WordPress
  • Meet and greet clients and prospects; set up conference room for sales presentations
  • Arrange catering orders for breakfast and/ or lunch meetings
  • Coordinate all travel arrangements; accompany CEO and/ or CFO on industry trade shows
  • Interface with Information Technology manager for troubleshooting of any on-site computer workstation issues
  • Create all electronic paperless files and organize on server for company-wide access
  • Heavy client contact with new and existing clients
  • Extensive Internet research to keep up with industry trends
  • Ship & receive via FedEx, UPS and other courier services

Sept 200 - June 2001 Dynamic Staffing Inc

Administrative Assistant to President

  • Typed letters, memos, spreadsheets, and presentations using Microsoft Word, Excel and PowerPoint
  • Answered and screened telephone calls
  • Maintained daily calendar using Microsoft Outlook
  • Scheduled meetings and personal appointments
  • Met, greeted and tested candidates' computer skills using QWIZ Testing Software
  • Created and maintained the client database using Act! software
  • Ordered supplies for the Company; shipped and received via Federal Express, UPS and other courier services
  • Handled extensive Internet research

Skills

Type 70 wpm; extensive knowledge of Microsoft Office, Microsoft Operating Systems (from Windows '95 through Windows 7), Adobe Photoshop, Illustrator and ImageReady; WordPress; e-Campaign; Constant Contact; MailChimp; InsureSocket; Google Apps; Westlaw; QuickBooks; ExpensAbles; Act!; QWIZ; Lotus 1-2-3; Lotus Ami Pro; cc:Mail; AS-400 Mainframe; fluent in Spanish (read, write, speak, translate); working knowledge of French; Florida Notary Public.


If you have a job lead for Frank, you can contact him at about.me/FrankOcasio

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